How to make a digital invitation with RSVP

Why go digital

A digital invitation is a link your guests open on their phone. It holds everything a paper card does, plus the things paper can't: a map, a countdown, a reply button and updates if plans change.

Replies land in one list instead of scattered texts, so you always know how many people are coming.

1. Choose a design for your occasion

Start from a design made for your celebration. Photo designs give a warm, real look; drawn designs feel like printed stationery. Pick your colours and lettering after, not before.

2. Add the details guests need

Names, date, start time, venue and address come first. Then add only what helps: a schedule for a long day, a dress code, a gift list, or questions like meal choice and allergies.

Turn off the sections you don't need. A shorter invitation gets read to the end.

3. Decide who can bring whom

If seats are limited, give each family its own personal link with a set number of seats. Guests can't add more people than you planned, and you can hide the street address from anyone without a personal link.

4. Share the link

Send it in a WhatsApp group, by text or by email. For older relatives, print the QR code on a small card. Ask a close friend to open it first and check every detail on their phone.

5. Follow the replies

Watch replies come in, send a reminder to those who haven't answered, export the list to Excel for the caterer and seat guests at tables. On the day, scan each guest's pass at the door.